VPS 2.2: $72,189 per annum + 12% superannuation
Full Time, Fixed Term for 2 years
Closing date for application: 5pm on 30 April 2026

The National Gallery of Victoria (NGV) is seeking a Project Assistant – Finance to provide support to the Associate Director, Finance & CFO across diverse projects and initiatives.

ABOUT THE POSITION:

You will be responsible for effectively monitoring the Associate Director, Finance & CFO’s tasks to ensure timely provision and providing administrative support in relation to day-to-day activities, including diary management, organising meetings and appointments, and fielding correspondence. Other key responsibilities include:

• Assisting with the development of key business documents including policies, reports and presentations, and assisting with the collation and distribution of papers for internal and external meetings.
• Supporting the training and administration of D365, including UAT testing, providing assistance to staff and supporting accounts payable and accounts receivable when required.
• Supporting internal and external financial audits, including the tracking of open financial audit recommendations for the Finance team.

To be successful, you will have previous experience providing high quality administrative support coupled with a relevant tertiary degree. You have good knowledge and skills in office administration, including the ability to manage appointments and schedules, handle and prioritise correspondence, and organise files and information. 

You can prepare briefs letters, emails and reports using clear, concise and grammatically correct language and use a polite and considerate manner when dealing with others. You have the ability to handle highly sensitive and confidential information and material. You have excellent interpersonal skills, with an emphasis on tact and discretion.

Proficiency in MS Office products, including MS Word, Excel, PowerPoint and Project, and experience with the Adobe suite, is required.

Recent Finance/Business graduates are encouraged to apply.

For more details, please refer to the attached role statement.

HOW TO APPLY:

To apply for this role, please go to ‘Begin Application’ and include the following documents in your application:

• A resume/CV
• A cover letter
• A statement addressing the key selection criteria in the role statement

Applications close at 5pm on 30 April 2025.

If you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments, such as the role statement, in an accessible format (e.g., large print), please contact the People and Culture team at job.applications@ngv.vic.gov.au or by using the National Relay Service on 133 677 and asking for 03 8620 2222.