VPS 2.2: $70,086 per annum + 12% superannuation
Full Time, Fixed Term for 2 years
Closing date for application: 5pm on 27 August 2025

The National Gallery of Victoria (NGV) is seeking a Project Assistant to support the Associate Director, Governance, Policy, Planning, Registration, IT and AI Strategy across diverse projects and initiatives.

ABOUT THE POSITION:

Working closely with the Associate Director, you will provide support and assistance with research, project proposals, project plans, budgets, timelines, meeting agendas, minutes and action lists. Other responsibilities will include:

• Providing strategic and confidential administration support which includes managing meeting requests, fielding incoming correspondence, drafting outgoing correspondence, assisting with travel arrangements and expense reconciliations, and tracking tasks and deadlines.
• Assisting with the development of key business documents including policies, briefing papers, business plans, reports and presentations, and assisting with the preparation of Trustee and committee agenda papers. 
• Ensuring that information is created and managed according to the Information Management policy and procedures, including compliance with privacy and data security requirements and maintaining stakeholder contact details within the NGV’s database for the Governance, Policy & Planning department.

To be successful, you will have good knowledge and skills in office administration including the ability to manage appointments and schedules, handle and prioritise telephone calls and correspondence and organise files and information. You can prepare briefs, letters, emails, reports and presentations using clear, concise and grammatically correct language and use a polite and considerate manner when dealing with others. You have the ability to handle highly sensitive and confidential information and material paired with excellent interpersonal skills, with an emphasis on tact and discretion. You can use time efficiently, develop realistic action plans and take an organised, methodical approach to your work.

Recent graduates are encouraged to apply.

For more details, please refer to the attached role statement.

HOW TO APPLY:

To apply for this role, please go to ‘Begin Application’ and include the following documents in your application:

• A resume/CV
• A cover letter
• A statement addressing the key selection criteria in the role statement

Applications close at 5pm on 27 August 2025.

If you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments, such as the role statement, in an accessible format (e.g., large print), please contact the Human Resources team at job.applications@ngv.vic.gov.au or by using the National Relay Service on 133 677 and asking for 03 8620 2222.