VPS 2.2: $70,086 per annum + 12% superannuation
Full Time, Fixed Term for 2 years
Closing date for applications: 5pm on 06 March 2026

The National Gallery of Victoria (NGV) is seeking a Project Assistant who will contribute to the successful delivery of the NGV Contemporary project through administrative and project support to the Department, project teams and senior staff.

ABOUT THE POSITION: 

Working with the Project and Sustainability Coordinator, you will deliver project support to the NGV Contemporary project including developing project plans, tracking and monitoring timelines, preparing reports and other communications and tracking budgets, to support the timely delivery of project activities. Other key responsibilities will include:

• Delivering effective and efficient administrative support to the NGV Contemporary project, including coordinating team meetings, recording, and tracking of meeting outcomes and coordinating the delivery of agreed outcomes. 
• Providing assistance to the Project and Sustainability Coordinator and other senior staff, with research, writing and preparation of presentations, with a focus on museum best practice.
• Working collaboratively and effectively with staff and teams across NGV, as well as NGV Contemporary project partners.

To be successful you will have previous experience providing high quality administrative and project support coupled with a relevant tertiary degree. You will have proficiency in MS Office products (including Word, Excel and PowerPoint) and experience with Adobe suite. You can prepare briefs letters, emails and reports using clear, concise and grammatically correct language and have the ability to handle highly sensitive and confidential information and material. You will have excellent interpersonal skills, with an emphasis on tact and discretion.

You support others in the time management of their tasks, uses time efficiently, develops realistic action plans and takes an organised, methodical approach to work, recognising barriers and effective ways to deal with them. You observe fine details, identifying gaps in information and looks for logical sequences of information, highlighting practical considerations of plans and activities. You can establish and maintain relationships with people at all levels, building trust through consistent actions, values and communications.

Knowledge of MS Project and CAD would be advantageous.

Recent graduates are encouraged to apply.

HOW TO APPLY:

To apply for this role, please go to ‘Begin Application’ and include the following documents in your application:

• A resume/CV
• A cover letter
• A statement addressing the key selection criteria in the role statement

Applications close at 5pm on 06 March 2026.

If you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments, such as the role statement, in an accessible format (e.g., large print), please contact the Human Resources team at job.applications@ngv.vic.gov.au or by using the National Relay Service on 133 677 and asking for 03 8620 2222.