VPS 2.2: $66,063 per annum + 11.5% superannuation
Full Time, Fixed Term for 2 years
Closing date for application: 5pm on 02 June 2025

The National Gallery of Victoria (NGV) is seeking a Project Management Assistant to support the Project Management and Exhibition Design team in delivering exhibitions, programs, events, infrastructure, and architectural projects.

ABOUT THE POSITION:

You will be responsible for supporting the financial planning of projects including developing & monitoring budgets, forecasting spreadsheets, undertaking cost analysis and reporting to achieve the highest project performance within budget. Other key responsibilities include:

• Providing assistance on procurement, including purchase requisitions, contract management, asset management and logistics, systems and procedures, as required.
• Providing high quality administrative support to the Senior Project Manager and Assistant Project Manager in relation to day-to-day activities including managing diaries, incoming and outgoing correspondence and assisting with the preparation and collation of documents.
• Assisting with on-site tasks involved in the planning and delivery of exhibition and event infrastructure. Supporting the administration of production and construction related tasks and priorities across simultaneous projects.

To be successful, you will have relevant tertiary qualification or industry experience relating to Project Management, Construction Management or Design. You have good knowledge and skills in project administration including the ability to manage appointments and schedules, handle and prioritise telephone calls and complex correspondence, and organise files and information. You can prepare briefs, letter, emails and reports using clear, concise and grammatically correct language; and use a polite and considerate manner when dealing with others. You have the ability to handle highly sensitive and confidential information and material. You have excellent interpersonal skills, with an emphasis on tact and discretion.

Advanced Proficiency in MS Excel (Spreadsheets) and data input, analysis and reporting or proven experience in financial administration is advantageous.

For more details, please refer to the attached role statement.

HOW TO APPLY:

To apply for this role, please go to ‘Begin Application’ and include the following documents in your application:

• A resume/CV
• A cover letter
• A statement addressing the key selection criteria in the role statement

Applications close at 5pm on 02 June 2025.

If you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments, such as the role statement, in an accessible format (e.g., large print), please contact the Human Resources team at job.applications@ngv.vic.gov.au or by using the National Relay Service on 133 677 and asking for 03 8620 2222.