VPS 3.1: $81,496 per annum + 12% superannuation
Full Time, Fixed Term for 12 months
Closing date for application: 5pm on 02 November 2026

The National Gallery of Victoria (NGV) is seeking a Project Officer to provide high-quality administration and project support for the NGV Melbourne Design Week (MDW) program and associated initiatives.

ABOUT THE POSITION:

You will be responsible for ensuring timely and accurate administration support for MDW initiatives, including Melbourne Art Book Fair, and the MDW satellite program. This includes administering Expressions of Interest processes, developing and maintaining project schedules, timelines and budgets, liaising with stakeholders, preparing proposals, reports and correspondence, processing financial administration and responding to inquiries. Other key responsibilities include:

• Ensuring MDW programs and initiatives meet the requirements of high quality, innovative and creative exhibitions, programs, events and activities. Assisting in the development, facilitation, delivery and timely and successful coordination of MDW programs and events.
• Coordinating evaluation and reporting on the MDW program to meet agreed objectives, including maintaining and collating verbal, written and statistical records in a timely manner, and developing and implementing innovative strategies to contribute to the continuous improvement of processes and procedures.
• Assisting as required with administration support for the operations of the Contemporary Design and Architecture department.

To be successful, you will have a relevant tertiary degree coupled with demonstrated administration and coordination experience. You are timely, proactive and self-starting, adaptable, and open to new ideas. You regularly plan and track progress on work tasks, take an organised, methodical approach to work, maintain accurate project records and carefully monitor budgets and timelines.

Demonstrated interest in and awareness of the design and architecture sector is desirable.

Proficient skills in Microsoft Word and Excel, Adobe DC and Indesign, and e-communication platforms such as Wordfly and WordPress are highly desirable.

For more details, please refer to the attached role statement.

HOW TO APPLY:

To apply for this role, please go to ‘Begin Application’ and include the following documents in your application:

• A resume/CV
• A cover letter
• A statement addressing the key selection criteria in the role statement

Applications close at 5pm on 02 November 2026.

If you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments, such as the role statement, in an accessible format (e.g., large print), please contact the People and Culture team at job.applications@ngv.vic.gov.au or by using the National Relay Service on 133 677 and asking for 03 8620 2222.